Student Association CESA

DEPARTMENT OF CIVIL ENGINEERING

C.E.S.A. POSTS AND ITS RESPONSIBILITIES

CESA Chairmen	1. A figurehead and the senior representative of the Club. 2. A ‘father figure’ and advisor to the Committee. 3. A trustee and guardian of CESA ethos and tradition. 4. The President must be: a. A long-standing active CESA member of excellent character. b. An experienced ex-Committee member. c. Available and approachable, especially to the Committee.
General Secretary	1. The Secretary’s main duty is to chair Club Committee meetings and theAnnual General Meeting. 2. It is their duty to ensure that these meetings are carriedout in an orderly fashion and thatall items listed on the agenda are discussed. 3. The Secretary also usually deals with matters that arise during the normal day to dayactivities,which require attention from someone with seniority within the club.
Joint Secretary	Has no specific duties as such but will deputize for the Secretary when either She/he is unable to attend.
Treasurer	1. Is responsible for control of finances such as receiving income from registration, spares, advertisement etc. 2. Prepares the annual accounts and balance statement. 3. Keeping database of inventories
Registrar	1. Receives applications/renewal forms (and payment) from new and existing members. 2. Updates the club’s membership database and sends out membership cards. 3. Provides up to date information on membership on request from committee members. 4. Produces information for the printing of Register of Members. 5. Holds database of the Committee. 6. Updates the database as required,receiving completed database amendment forms returned with membership renewal forms. 7. All the collected money to be handed over to the treasurer.
Editor	1. Receives material from the membership intended for inclusion in the magazineand arranges for it to be collated and laid out in a suitable format to be printed. 2. Liaises with the classic car press and deals with general press enquiries. 3. Holds all archive material acquired by the club. Club photographs, drawings, documents, items etc. 4. Will provide copies of the archive databaseor of any archive material on request from members.
Public Relation Officer (PRO)	1. Will provide general and technical information about the CESA on request from membersof the club. 2. Request for information may be by direct e-mail or Text. 3. Public relationship with the non-registered members. 4. Markets about the events organized.
Event Coordinator	Technical Organizing a. Technical events b. Competition. c. Guest Lecture	1. Can help each other 2. Maintains a diary of forthcoming events of likely interest to club members
	Cultural Organizing a. Cultural events. b. Festivals. c. Days d. Birthdays of the faculties.
	Discipline a. He/She is in charge of the planning, organization, development and monitoring of matters relating to student discipline at school b. To work in collaboration with other functional teams and/or subject committees in running preventive and developmental programs. c. To collaborate with parents of students with behavior problems in helping the students overcome their difficulties d. To take the lead in conducting investigation of complaints from students, parents, teachers and the public
	Sports: a. To arrange Sports events. b. To prepare list of students who participated in various sports activities and maintain the data. c. To submit attendance of these students to respective GFM
Marketing Coordinator	1. Holds stock of spares, recording existing stock. 2. Arranges for the design and manufacture of new stock items when demand is identified. 3. Purchase of new items.
Spokesperson/Anchor	1. Introduction of college and department 2. Introduction of Guests 3. Vote of Thanks.
Volunteers	To help respected Committee head.